The District Executive Committee includes the District Director, Program Quality Director, Club Growth Director, Public Relations Manager, District Administration Manager, District Finance Manager, Division Directors, Area Directors, and Immediate Past District Director. Apart from these leadership roles, only individuals who are invited by the District Director and have specific business before the Committee may attend District Executive Committee meetings.
In order to conduct business at these meetings, a quorum is required. A quorum is established when a majority of District Executive Committee members attend the meeting. The Committee is subject to the direction and approval of the District Council.
The District Executive Committee shall:
Please refer to Toastmasters’ Governing Documents for more information about the District Executive Committee.
The District Council holds at least two regular meetings during each year. One of the required meetings is held in-person between March 15 and June 1. The other required meeting is held as soon as practical after the Toastmasters International Annual Business Meeting, but no later than September 30 in order to approve the District budget and appointed officers for submission to World Headquarters. District leaders will receive credit if list is submitted by September 1.
Aside from the in-person meeting held between March 15 and June 1, all other meetings are conducted virtually. The agenda is posted at least 14 days prior to the meeting, and notice of voting is sent in writing to all District Council members at least four weeks in advance. Include the dates of the council meetings and conference on the District website and in communications to club officers and District leaders during the year.
District Committee chairs and others whose participation the council requires may attend. Members attending the District conference who are not voting members of the council or their proxy holders may attend but do not participate in council deliberations. See Policy and Protocol, Protocol 7.1: District Events, 6. District Council Meetings.
A quorum is needed to conduct business. If any business is done at council meetings where a quorum is not present, then a majority of the clubs must approve the action through a post-meeting vote.
See the District Administrative Bylaws, Article X: Council Meetings, Quorum, Proxies and Voting, (a) Regular meetings.